Real Estate Administrative Assistant

Looking to Sell?

We will market your property to make sure you get the best exposure.

Relocating Here?

We make relocating to Arizona as easy as possible.

Job Description

We specialize is selling condos, townhomes and lofts.  The ideal candidate will have a passion for real estate but prefers to be in an operational/administrative role. 

Fast moving, super busy Broker seeking an administrative assistant help operationalize processes related to the sales of new and resale residential properties.


  • 32 – 40 Hours a week
  • Sunday through Thursday – the ideal candidate would prefer more of a flex schedule that could change weekly.  For example, if I don’t have anything critical on a Sunday, he/she can take off and work on Friday.
  • There will be the occasional request to cover me on when on personal time off and may require moving days around.  A few times a year.


  • I have an office at 3335 E Indian School Rd.  If the perfect candidate is productive working from home, I’m fine with that.
  • Must reside within 20-30 minutes of the office, preferably closer.

Soft Skills

  • Must be comfortable and productive working in front of a computer 85% of the time.
  • I work out on the field and will be communicating via email primarily.  Must be proficient in managing a busy email inbox.
  • Attention to detail.
  • Self starter and ability to self manage based on tasks assigned.  I don’t have time to micromanage.


  • Licensed by ADRE
  • Basic Excel, Word and WordPress.
  • Real Estate related applications – MLS, Zipforms, eSign, Supra.  If level of experience is basic, I can invest in training the right person.
  • Miscellaneous web-based contact management and lead generating applications (training will be provided)

Office work

  •     Enter in and managing listings – MLS, Trulia, Zillow
  •     Managing updates to website – WordPress
  •     Writing contracts and distribute for signature – Zipforms.
  •     Transaction management – coordination between title, lenders, buyers, sellers – pushing process along
  •     New home sales activity reports – CRM system
  •     Setting up client searches – MLS
  •     Lead management, manage resale lead generation
  •     Incoming Phone calls – occasionally, I will forward my phone

Field Work
There will be some running around – I pay mileage or can use my car in many situations.

  •    Installing lock boxes
  •    Listings – copies of keys, checking on listings
  •    Showings – showing tenants rental listings, buyer clients when Broker is busy
  •    New Home Sales Events – assisting with coordinating and attending events for my new communities.  Coordinating food, beverage, etc.

Start Date and Compensation

  • Start immediately
  • $15/hr/1099 Compensation

Next Step

Send resume to [email protected]